Regent Regulation No. 72 Year 2023: Dynamic Archive Management Instruments

The issuance of Situbondo Regent Regulation (Perbup) Number 72 of 2023 regarding Dynamic Archive Management Instruments is designed to establish an effective and efficient archival system. The primary goal is to prevent the misuse of sensitive records by unauthorized parties, ensuring that all data is managed with high security and integrity within the Regency Government environment.

Following the same framework as Perbup No. 69 of 2023, this regulation is a direct implementation of Permendagri Number 83 of 2022 concerning Archive Classification Codes within the Ministry of Home Affairs and Regional Governments.

Key Technical Definitions

As outlined in Article 1 of the regulation, the following definitions serve as the foundation for the management instruments:

• Archive: Recorded activities or events in various forms and media, aligned with current information and communication technology, received or created by state institutions and individuals during national activities.
• Archive Classification: A hierarchical organizational pattern derived from agency functions and duties, categorized into specific archival information units.
• Archive Classification Code: A symbol or identifier of a functional structure used to assist in organizing the layout and identity of archives.
• Archive Creator: An entity with the independence and authority to implement functions, tasks, and responsibilities in dynamic archive management.
• Dynamic Archive: Archives that are used directly in the creator’s ongoing activities and stored for a specific, designated period.

Management and Security Protocols

Perbup No. 72 Year 2023 emphasizes that dynamic archives are not merely storage items but active tools of governance. The management instruments included in this regulation provide a systematic approach to:

• Utilization: Ensuring that active files are accessible to authorized personnel to support daily operations.
• Protection: Implementing safeguards against unauthorized access, physical damage, or digital breaches.
• Lifecycle Management: Defining the lifespan of documents, from creation and active use to eventually being declared inactive or permanent.

By synchronizing these instruments with national classification codes, Situbondo ensures that its archival infrastructure is ready for the digital era, supporting the broader Electronic-Based Government System (SPBE) initiative.

Visit the Village Regulations page for official access.