Simkopdes User Guide [Sistem Informasi Manajemen Koperasi Desa]

Simkopdes User Guide is presented as a complete reference for village/sub-district cooperative boards and members to utilize the Village Cooperative Management Information System (Simkopdes). In this article, we explain the step-by-step process of logging in, managing the cooperative profile, adding bank accounts, uploading legal documents, managing outlets/stores, recording village potential, organizing board data, processing applications (bank accounts, business proposals, financing), and managing members and articles.

This guide is based on the official “Simkopdes User Guide” document to provide you with practical and easy-to-follow instructions. The focus keyword, Simkopdes User Guide, is crucial for managing your digital cooperative platform effectively.

What is Simkopdes?

Simkopdes is a digital platform developed to assist cooperatives at the village/sub-district level in managing administrative data, operations, village potential, and applications related to banking services, partnerships, and financing. The system features a homepage, profile, documents, outlets/stores, village potential, board members, application forms, members, and articles.

How to Log Into Your Account (Login)

1. Open the Simkopdes page and find the Login form.
2. Enter your email or username in the designated field.
3. Enter your password.
4. If a security code appears, enter the code for extra verification.
5. Click the Login button. If you forget your password, use the Forgot Password link to reset it.

Note: Ensure a stable internet connection and use a modern browser for optimal display features. If the cooperative does not yet have an account, use the “Create cooperative account” link following the instructions.

Managing the Homepage and Dashboard Navigation

The Homepage (Dashboard) provides quick access to four or more main features:

• Profile: Displays the cooperative’s primary data such as cooperative name, SKAHU (Legal Entity Decree), NIB (Business Identification Number), legal status, complete address, cooperative capital (principal & mandatory savings), as well as the number of outlets, village potential records, board members, and members.
• Documents: The place to upload legal documents like the articles of incorporation, SKAHU, NPWP (Tax ID), minutes of the village/sub-district deliberation meeting, and NIB documents.
• Outlets/Stores: Lists the cooperative’s outlets, including their status (active/inactive) and photos.
• Village Potential: Presents a list of village commodities and their economic value, complete with area size, volume, number of involved human resources, and estimated potential value (IDR).
• Board Members: A list of the cooperative’s board members and supervisors along with brief contact information.

Each dashboard submenu provides quick access to view the cooperative’s location map, village information, and shortcuts for managing frequently used data.

Editing and Updating the Cooperative Profile

On the Profile page you can:

1. View the cooperative’s complete information (SKAHU, NIB, legal status).
2. Edit the profile to update the email, phone number, cooperative description, and savings capital (principal & mandatory savings).
3. Add or change the cooperative’s bank account via the “Add Bank Account” button.

Edit process: Click the Edit Profile button, make the necessary changes, then click Save to store the changes in the system.

Adding and Managing Bank Accounts

Steps for adding a bank account:

1. Select the Manage Bank Account menu or click the Add Bank Account button from the profile.
2. Fill out the bank account form: select the bank name, account holder name as per the bank book, account number, and NPWP if required.
3. Click Save Account. The account will appear in the Bank Account List.
4. To edit an account, use the pencil icon; to delete, use the trash can icon.

Note: Ensure the account data is correct so that application processes requiring a bank account run smoothly.

Uploading Legal Documents

The Document menu ensures all cooperative documents are complete:

• Requested documents include: Musdes/Musbangkel documents, minutes of the member meeting, NIB, cooperative articles of incorporation, SKAHU, and NPWP documents.
• Procedure: Click the upload section for each document type, select the appropriate file (formats are generally JPG/PDF/PNG), and upload.
• The system will display the status of each document, whether it is complete or still incomplete.

Ensure all official documents and scans/photos are of clear quality for smooth verification.

Managing Cooperative Outlets / Stores

The Outlet/Store Menu displays a list of all cooperative outlets:

• Visible information includes the outlet name, type, status (active/inactive), outlet photo, creation date, and asset ownership status.
• To add a new outlet, click +Add Outlet then fill out the outlet addition form:
• Outlet name, outlet type, outlet photo (JPG/JPEG/PNG maximum 2 MB), outlet status (active/inactive), asset ownership status, asset utilization status, internet and electricity access information.
• Save the form to add the outlet; the registered outlet will appear in the list.

Village Potential Management

The Village Potential Menu contains data on the village’s economic potential:

• It displays a list of commodities such as rice, corn, medicinal plants, goats, chickens, ducks, and others, complete with area size, volume, number of involved human resources, and potential value (IDR).
• To add village potential, click +Add Village Potential then fill out the form:
• Commodity name, potential area size, potential volume, number of involved human resources, and potential value (IDR).
• Once saved, the commodity will appear in the Village Potential list. Use the Edit option to change it; use Delete to remove it.

The benefit of recording village potential: it helps cooperative business planning, simplifies partnership proposals, and serves as a basis for submitting financing applications relevant to local potential.

Management of Board and Supervisory Data

In the Board Members Menu, you can view and manage the list of board members and supervisors:

• The table displays the name, position, status (board member/supervisor), and a partially masked phone number in the summary view.
• To view complete contact details and other information, open the details of each board member.
• Board member information can be updated if there are changes in position or contact details through the edit feature.

Application Form Features (Bank Accounts, Business Proposals, Financing)

The Application Form Menu in Simkopdes contains three main types of applications:

1. Bank Account Application:
   • You can view the list of bank account applications and add a new application (+Add Application).
   • Fill in the requested data such as the PIC name, PIC phone number, and select the bank account for the cooperative. Ensure the cooperative profile and business & operational data are complete before submitting.
   • Press Submit Application and await the verification process from the relevant party.
2. Business Proposal (Business Proposal Form):
   • Used for submitting business partnerships with various partnership packages (e.g., BULOG, Kimia Farma, Pertamina, Fertilizer, etc.).
   • Select the partnership type, attach detailed needs, total application amount, and PIC data. Once filled, press Submit Application; the partner will provide approval or rejection.
3. Financing Application:
   • A financing flow pocketbook/guide is available for download to understand the process. This menu contains the financing form that needs to be completed for cooperative financing purposes.
   • Fill in all fields according to instructions then press Submit.

Process: Always ensure you press the Submit or Apply button on every form; check the application status in the All Applications table to see if the application is Submitted, Accepted, or Rejected.

Member Management

The Member Menu simplifies the management of cooperative membership data:

• There are brief statistics: total members registered, accepted, rejected, and the trend of member additions.
• The member list displays the name, gender, phone number, and membership status (Submitted, Requested, Accepted, Rejected).
• Adding new members: click +Add Member then fill out the form:
• Profile photo (3:4 ratio, <5MB), member name, type of position, phone number (without spaces/symbols), KTP file (JPG/JPEG/PNG maximum 5MB), NIK (ID number), and option to create a member account.
• Press Register to save the member.
• Membership Verification: on the member detail, there is a Verify button to process membership status. The board can change the member profile if necessary.

Editing Member Information: Use the Edit button on the member list to update data, then Save the changes.

Managing Cooperative Articles and News

The Article Menu helps the cooperative publish news and information:

• There are statistics on the number of articles/news and a list of articles already created.
• Adding an article: click +Add Article then fill out the form:
• Select a cover photo for the article, enter the article title, select the article date, and write the article content.
• Once complete, click Submit to publish.
• Articles can be used to share cooperative activities, outlet announcements, partnership opportunities, and financing program information.

Best Practices for Using Simkopdes

1. Complete Profile and Documents Early: Fill out the cooperative profile comprehensively and upload all legal documents to expedite the application process. Ensure data like SKAHU, NIB, and NPWP are available and the documents are clear.
2. Update Data Periodically: Update cooperative capital, member count, list of outlets, and village potential so that reports and trend analyses are accurate.
3. Use Quality Photos and Documents: Outlet photos, member KTPs, and legal documents should have sufficient resolution so verification is not hampered.
4. Record Village Potential in Detail: Complete village potential data simplifies the submission of business partnerships and financing.
5. Internal Coordination: Appoint a PIC (person in charge) for each application so that responses to partners and banks are fast and organized.
6. Save Submission Evidence: After submitting an application (bank account, proposal, financing), save the receipt or a screenshot of the application number for internal reference.

Solutions for Common Issues

• Forgot password: Use the Forgot Password feature to reset it via email.
• Bank account not appearing: Ensure the account has been saved and the data entered is valid. If it still doesn’t appear, try clearing your browser cache or contacting technical support.
• Document not uploading: Check the file format and maximum size; resize or change the format and upload again.
• Application pending: Check the status in the All Applications tab and contact the partner or admin if clarification is needed.

Conclusion

The Simkopdes User Guide is designed to simplify the management of administration, operations, and partnership/financing applications for village/sub-district cooperative boards. Consistent use and complete data will enhance the cooperative’s credibility with partners and financial institutions. For maximum results, establish internal Standard Operating Procedures for Simkopdes usage, appoint a PIC for each function (profile, documents, outlets, village potential, members, applications), and conduct brief training for new board members.