Strategic Administration: Driving Institutional Governance Efficiency through a Structured Village Administrative Hierarchy

To ensure a professional and accountable local government, Situbondo Regency has established a definitive legal framework for village operations. Perbup Situbondo Number 9 of 2017 serves as the implementation guideline for Regional Regulation No. 8 of 2015. This regulation is the primary instrument for achieving Institutional Governance Efficiency, defining the Village Administrative Hierarchy to ensure that duties, functions, and work relationships are executed with precision.

The Core Structure of Village Apparatus

The Village SOTK is a system designed to regulate specific administrative and operational tasks. Under this regulation, the Village Apparatus is categorized into:

• Village Secretariat: Led by the Village Secretary (Sekdes/Carik), managing internal administration through up to 3 affairs (General, Finance, Planning).
• Territorial Executives: Known as Pak Kampong in Situbondo, serving as the Village Head’s regional task force. Their number is determined proportionally based on population density, geography, and financial capacity.
• Technical Executives: Helping the Village Head with operational tasks through up to 3 sections (Government, Welfare, Service).

Detailed Functions of the Village Apparatus

To maintain high-resolution Institutional Governance Efficiency, Perbup 9/2017 strictly defines the following functions:

Village Secretary (SEKDES)

The Carik serves as the administrative lead with functions including:

1. Managing secretarial affairs, archives, and official correspondence.
2. General administration, apparatus asset management, and meeting preparations.
3. Financial administration, including verifying income/expenditure and payroll for village institutions.
4. Planning functions, such as drafting the Village Budget (APB Desa) and program monitoring.

Heads of Affairs (KAUR)

1. KAUR General & Admin: Focuses on correspondence, office infrastructure, and general public services.
2. KAUR Finance: Manages financial source administration, revenue/expenditure records, and financial verification.
3. KAUR Planning: Coordinates the drafting of the village budget, development data inventory, and report preparation.

Heads of Sections (KASI)

1. KASI Government: Manages governance management, village regulations, land issues, public order, and the Village Profile data.
2. KASI Welfare: Executes infrastructure development, education, health, and community motivation in economics, environment, and youth affairs.
3. KASI Service: Provides counseling and motivation regarding community rights/obligations, social-cultural preservation, and religious affairs.

Territorial Head (Pak Kampong)

1. Maintaining public order, security, and resident mobility tracking within their territory.
2. Supervising development implementation and fostering community awareness.
3. Executing empowerment efforts to support government and development activities.

Financial Management Integration

How does the Village SOTK impact financial management? In Situbondo, while the roles are defined by Perbup 9/2017, the financial policy follows Permendagri Number 20 of 2018, further detailed in Perbup Situbondo 57/2018 and the latest Perbup Situbondo 50/2021.

For a deeper understanding, visit: The Role of Village SOTK in Financial Management.

Administrative Resources and Templates

To support the implementation of Perbup 9/2017, the following administrative documents are available:

Conclusion

In conclusion, Perbup Situbondo Number 9 of 2017 is the definitive instrument for Institutional Governance Efficiency and a clear Village Administrative Hierarchy. By professionalizing each role—from the Carik to Pak Kampong—villages in Situbondo can ensure better public services and accountable development.

Visit the Village Regulations page for official access.