Village Administrative Standards: Achieving Data Integrity & Operational Standardization

Effective village governance relies on a systematic and orderly recording process to serve as a reliable source of information. Permendagri Number 47 of 2016 regarding Village Government Administration is the definitive instrument for Administrative Data Integrity. This regulation establishes an Operational Standardization Framework for recording data related to governance, development, community guidance, and empowerment, ensuring that every village office functions as a professional and data-driven administrative hub.

Scope of Village Administration

To achieve high-resolution Administrative Data Integrity, the regulation categorizes village records into five primary streams:

1. General Administration;
2. Population Administration;
3. Financial Administration;
4. Development Administration; and
5. Other Specialized Administrations.

General Administration

This category captures data and information regarding the core legislative and asset-related activities of the Village Government. General Administration includes:

1. Village Regulation Book;
2. Head of Village Decision Book;
3. Village Inventory and Asset Book;
4. Village Government Apparatus Book;
5. Village Treasury Land Book;
6. Land Registry in the Village;
7. Agenda Book;
8. Expedition (Dispatch) Book; and
9. Village Gazette and Village Bulletin Books.

Population Administration

This stream focuses on Population Data Integration, covering permanent residents, temporary residents, and demographic shifts (births, deaths, and migration). Population Administration includes:

1. Main Population Registry;
2. Village Population Mutation Book;
3. Population Recapitulation Book;
4. Temporary Resident Registry; and
5. Identity Card (KTP) and Family Card (KK) Books.

The Population Recapitulation Book must be reported by the Village Head to the Regent/Mayor through the Sub-district Head (Camat) at the end of every month.

Financial Administration

This is the pillar of Fiscal Transparency, recording all data related to the management of village finances. Financial Administration includes:

1. Village Budget (APB Desa) Book;
2. Cost Budget Plan (RAB) Book;
3. Activity Subsidiary Ledger;
4. General Ledger (Buku Kas Umum);
5. Subsidiary Ledger (Buku Kas Pembantu); and
6. Village Bank Book.

Development Administration

This category documents the implementation of infrastructure projects and community empowerment initiatives. Development Administration includes:

1. Village Development Work Plan (RKP Desa) Book;
2. Development Activity Book;
3. Inventory of Development Results Book; and
4. Cadre for Mentoring and Community Empowerment Book.

Other Specialized Administrations

To ensure no governance activity is left unrecorded, this category covers specialized functions based on the village’s specific needs:

1. Village Consultative Body (BPD) activities in the BPD Administration Book;
2. Village Deliberation (Musdes) activities in the Village Meeting Book; and
3. Activities of Village Community Institutions/Customary Institutions in their respective registry books.

Conclusion: Strengthening the Information Backbone

In conclusion, Permendagri Number 47 of 2016 is the definitive instrument for Administrative Data Integrity and an Operational Standardization Framework. It transitions the village from an informal tradition into a structured administrative entity capable of providing accurate data for national planning. By mastering these registries, village officials safeguard legal certainty and ensure that all development programs are supported by valid, traceable documentation.

Visit the Village Regulations page for official access.