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In the execution of a Village Head Election (Pilkades), administrative precision is just as vital as the vote itself. Official Minutes (Berita Acara) serve as the definitive Documentary Evidence, proving that every stage of the election was participatory, authentic, and legally sound. Based on the regulatory framework of Situbondo Regency, these documents provide the Procedural Transparency required to protect the committee from legal challenges and guarantee public trust in the elected leadership.
The following standardized formats are mandated by Regent Regulation (Perbup) No. 19 of 2019, which implements Regional Regulation (Perda) No. 9 of 2015 (as amended by Perda No. 2 of 2019).
Why Standardized Reporting Matters
The use of these official formats ensures Procedural Transparency across the entire regency. By meticulously maintaining this Documentary Evidence, the village committee ensures:
- Legal Certainty: Every administrative action is anchored in the specific articles of Situbondo’s regional law.
- Audit Readiness: These minutes provide a clear, chronological “paper trail” for regional authorities or judicial reviewers.
- Conflict Mitigation: Transparent documentation, signed by multi-party witnesses, reduces the risk of post-election disputes.
Master List of Pilkades Official Minutes
To maintain an unbreakable Documentary Evidence trail, the Election Committee must utilize the following standardized formats for each technical stage:
| Format ID | Official Document | Functional Description |
|---|---|---|
| Lamp. 01 | Save | Minutes for the extension of the candidate registration window. |
| Lamp. 02 | Save | Official records for eligible voters added after the final voter list (DPT). |
| Lamp. 03 | Save | Minutes of the scoring and benchmarking results for potential candidates. |
| Lamp. 04 | Save | The formal transition record from potential candidates to official contestants. |
| Lamp. 05 | Save | Documentation of community feedback regarding candidate credentials. |
| Lamp. 06 | Save | The primary record of polling day activities and counting at each TPS. |
| Lamp. 07 | Save | The consolidated master record of all TPS results at the village level. |
| Lamp. 08 | Save | The official tie-breaking protocol used in cases of equal vote distribution. |
| Lamp. 09 | Save | The definitive certification of the overall election results and winner. |
