Price Evaluation Minutes: Achieving Valuation Compliance & Vendor Qualification

A critical phase in the village procurement cycle is the formal assessment of survey data to ensure the most efficient use of public funds. The Official Minutes of the Price Evaluation Meeting is the definitive instrument for Valuation Compliance. In accordance with Perbup Situbondo Nomor 25 Tahun 2020, this meeting serves to evaluate the price data collected during surveys of various providers. Led by the TPK appointed via Village Head Decree, this session ensures that every budgetary decision is backed by verified data and a collective agreement on administrative and technical standards.

This meeting is documented to provide evidence of administrative completeness, product availability, delivery logistics, and payment terms, serving as a primary guardrail for village financial accountability.

Standardized Criteria for Vendor Selection

To achieve high-resolution Vendor Qualification, all parties involved must agree upon specific criteria for potential providers, whether they are supplying office equipment (ATK) or construction materials. The agreed-upon standards for a winning provider are as follows:

• Legal and Administrative Alignment: The selected provider must comply with all prevailing laws and fulfill every administrative and qualification requirement.
• Technical and Supply Readiness: The provider must meet the exact technical specifications and guarantee that the required volume of goods or services is physically available at their business premises.
• Logistical and Financial Agreement: The offered price must be all-inclusive (including delivery costs), with a mutually agreed-upon payment method documented in the final agreement.

The Role of Collective Endorsement

Achieving Valuation Compliance requires full transparency among village stakeholders. The results of the price evaluation are recorded in the official minutes and endorsed by the following signatures:

• All members of the Procurement Implementation Team (TPK) as the primary evaluators.
• The Village Head (Kepala Desa) as the chief administrative authority.
• The Village Consultative Body (BPD) as the oversight entity.

Conclusion: Institutionalizing Rational Procurement

In conclusion, the Official Minutes of the Price Evaluation Meeting is the definitive instrument for Valuation Compliance and Vendor Qualification. It transitions the procurement process from a simple data-gathering exercise into a rationalized administrative decision. By adhering to the rigorous evaluation standards of Perbup 25/2020, the Village Government ensures that it partners only with capable, legal, and cost-effective providers. This systematic approach protects the village budget and guarantees that every development project starts with the best possible value and quality.

Visit the Village Regulations page for official access.