Written Notification Decree: Managing Public Information Requests Professionally

Every applicant has the right to submit a request for Public Information to the Village Information and Documentation Management Officer (PPID). This request can be made in writing or orally, which is then formalized into the Village Public Information Request Format.

Upon receiving a request, the PPID is obligated to record the applicant’s name and address in the Village Public Information Register. The subject, format, and delivery method must be documented, and the PPID must provide the applicant with a formal receipt of the request.

Mandatory Response: The 10-Day Rule

According to Information Commission Regulation (Perki) Number 1 of 2018, the PPID must deliver a Written Notification Decree no later than 10 (ten) working days after the request is received. This decree must include:

1. Authority Check: Whether the requested information is under the village government’s control.
2. Referral: If the information is held by another public body, the PPID must direct the applicant to the correct institution.
3. Decision Status: Clear acceptance or refusal of the request based on established legal reasons.
4. Content Detail: In cases of partial or full approval, a specific list of the information to be provided.
5. Redaction Policy: If a document contains exempted material (determined via a consequence test in a Village Assembly), sensitive parts may be blacked out (redacted) with a clear legal justification.
6. Format and Delivery: The specific file format and the tool/method used to deliver the information.
7. Cost Transparency: Any applicable reproduction costs and the required payment method.

The Role of the PPID Written Notification (SK)

The Written Notification Decree serves as the official legal response from the PPID. It acts as a bridge between the applicant and the village administration, ensuring that the granting or withholding of data is done through a transparent, documented process. This prevents administrative ambiguity and protects the PPID from future legal challenges regarding information access.

Strategic Implementation of Perki 1/2018

To implement these standards effectively, the village government should focus on:

• Timely Administration: Ensuring the 10-day window is strictly observed to avoid “Information Disputes.”
• Document Segregation: Clearly separating public documents from those that are exempted through regular consequence tests.
• Service Quality: Providing clear costs (if any) to ensure the service remains affordable and accessible to the community.

Conclusion

The Written Notification Decree for Village Public Information is a hallmark of an accountable village government. By adhering to the standards set in Perki 1/2018, the village ensures that information management is not just a duty, but a service that builds public trust and supports sustainable rural development.